Office/Election Technician

Location: Davisburg, MI
Date Posted: 09-15-2017
Position Summary
The Springfield Township Office/Election Technician provides general support to Township Offices and Departments and assists in implementing statutory provisions required of the Clerk’s Office, such as voter registration, election administration and maintenance/custody of minutes and records. The responsibilities of the position are varied and include detailed work that requires a high level of accuracy combined with direct interaction with the residents of the Township.
 
This is a unique position that requires someone with a truly flexible schedule. While it is a part-time position with mostly predictable hours, there are specific times when a significant number of hours will be required, such as during election cycles.
 
Primary Responsibilities
Responsibilities for the Office/Election Technician include, but are not limited to:
  • Receives, screens and routes telephone calls to appropriate individuals and/or Departments.
  • Responds to requests and inquiries by phone and at the front counter, providing appropriate information, as required.
  • Performs routine office, clerical and general administrative support work in the Clerk’s Office and other Departments, as required.
  • Maintains Qualified Voter File in accordance with State laws, including voter registration records, election reports and lists.
  • Purchases and maintains an inventory of election forms and supplies.
  • Assists with issuing absentee ballots, responding to voter inquiries, maintaining election equipment/machines and other election administration duties.
  • Works additional and/or extended hours during election cycles.
  • Maintains both electronic and physical files and assists with document retention and management
  • Participates in training and earns Certifications, as required to conduct the duties of the position
  • Performs any and all other duties as directed by the Springfield Township Clerk and/or Deputy Clerk
 
Required Education, Certifications, Skills and Abilities
Candidates must have a high school diploma or GED and at least two (2) years of experience in a specialized and detail-oriented office environment. Candidates must possess good written and verbal communication skills, a commitment to confidentiality, and the ability to deal with diverse situations and people. Additionally, the Office/Election Technician should be proficient with computers and M/S Office applications, as well as have the knowledge of, or the ability to learn specialized election systems and software. A valid Michigan driver’s license and good driving record are required and will be validated via background check.
 
This position takes a special personality and commitment to service to be successful. Candidates must have the ability to learn and implement election laws, operate election equipment and voting machines and maintain composure during stressful situations.

Because of the nature of the work and the Township’s status as a local governmental employer, preference will be given to Springfield Township residents and those in the immediate surrounding communities.
 
Compensation, Benefits and Structure
The Office/Election Technician position is a flexible, hourly position that is not-exempt from the overtime provisions of the Fair Labor Standards Act. The position reports directly to the Township Clerk with secondary reporting to the Deputy Clerk. The starting hourly rate for this position is $13-$15 per hour, depending on skills, abilities, experience, education, and training.
 
The position typically requires 20 hours per week. The ideal candidate will be available to work Monday through Friday between the hours of 10 a.m. and 2 p.m., with a significant increase in hours and evening work required during election cycles.
 
Application and Selection Process Information
Qualified candidates can apply by sending their resume to the Township Clerk’s office via email to Laura Moreau at clerk@springfield-twp.us. Questions or other inquiries should also be addressed via email or via phone at 248-846-6510.
 
The selection process will be led by the Township Clerk. Candidates should expect a thorough and defined process designed to ensure that the right candidate is hired. The process may include an initial phone interview, at least two in-person interviews, candidate assessments, and a pre-employment background check.
 
Resumes will be received until October 6, 2017 at 4:30 p.m.
 
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